Driving for Work: Mythbusters
52 common misconceptions – and the facts employers and drivers need to know
Myth 29: Grey fleet vehicles don’t need the same checks as company cars
Grey fleet vehicles – privately owned cars used for work – require exactly the same level of checking as company-owned vehicles, and in some respects more. Because the employer has no direct control over the vehicle’s maintenance, it is even more important to establish a clear checking process.
At minimum, employers should verify that the vehicle has a current MOT, is insured for business use, and is in a roadworthy condition. Many grey fleet vehicles are older, higher-mileage, and less well-maintained than company cars.
Assuming that, because it is the employee’s vehicle, it is the employee’s problem is both legally wrong and a significant safety risk.
As with company cars, it is sensible to insist on a weekly walkaround check of the vehicle including tyres, lights, mirrors and fluids, and to insist that the car be maintained and serviced in line with manufacturer recommendations.
Driver takeaway:
If you use your own vehicle for work, you are responsible for ensuring it is roadworthy, properly insured, and in a condition you would be comfortable having inspected.
Your employer’s checks are there to support that, not replace it.
Manager takeaway:
Grey fleet vehicles require the same rigour as company vehicles to ensure they are safe to use.
Establish a clear and documented checking process and make compliance a condition of permission to drive for work.
