The Health and Safety Act 1974 requires you to ensure, so far as reasonably practicable, the health and safety of all employees while at work. You also have a responsibility to ensure that others are not put at risk by driving for work activities. You therefore need to carry out assessments of the risks to the health and safety of your employees, while they are at work, and to other people who may be affected by their work activities.
Your legal obligations and responsibilities extend to ALL those who drive for work, however frequently or infrequently, and whether they are in a company vehicle, their own car or a hired vehicle. Robust policies and procedures must not only be put in place but also communicated effectively and regularly. Current performance must be measured, relevant and practical improvements need to be implemented and the effects regularly monitored.
Effective management of work-related road risk must start at the top – Proactive engagement and leadership by directors and senior management who will champion the driver risk management programme is essential in building an improved safety culture where lower risk driving is the default rather than the exception.
It is also important to measure your fleet performance so you can identify where the opportunities are to improve your work-related road risk profile, improve efficiency and reduce costs.